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Copyright
© 2007
Surf Pines Association
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ADMINISTRATORS WORK PRIORITIES
"A" Priorities
Assist Community Relations Committee
in revising Homeowners Handbook
Assist Budget Committee in preparing recommendations to Board
Prepare for Annual Meeting
Articles of Inc. amendments
Bylaw amendments
Enhancement fee proposal
Other materials for meeting - proxies, ballots, etc.
"B Priorities"
Dues and assessments collections
Verify boundaries of Surf Pines
Liens
Letters
Lien Satisfactions
Foreclosures
Update Board Manual
"C" Priorities
Prepare for pump operations
Well monitoring
Maintenance check list
Operating plan
Roadway deeds
Silverspot
North end of Manion [Mitchell, et al]
Gates
Replacement or enhancement plan
Pavement preservation plan
Tsunami sirens
EXHIBIT A
DUTIES OF THE CONTRACTOR
The CONTRACTOR will serve as Administrator and will assist both the President
and the Chairs of the various committees carry out their duties including:
Prepare the Board meeting agenda for approval by the President.
Prepare the annual budget for Board approval and supervise the
maintenance of financial records:
Accounts Receivable and Payable
Billings for and collection of dues, assessments an penalties
Issuance of delinquency notices and filing of liens
Budgetary accounts and financial statements
Approve the disbursement of all budgeted funds reporting thereon to
the Board; disburse all other funds only after prior Board approval
Prepare routine correspondence, maintain Association files and records.
Prepare and maintain a roster of members and ownership identities for
all homes and home sites; prepare and maintain a members handbook.
At the direction of the Roads and Grounds Committee:
Maintain roads, road signs, recreation area and other property and
equipment.
Prepare specification/orders, obtain bids, and recommend award of
bids to Board.
At the direction of the Security Committee:
Supervise the activities and performance of the Surf Pines security person.
Arrange for the maintenance and effective operation of the security gates.
Interface with contractors and other businesses for access to and
behavior within the Association area vehicle speeds, parking, noise
suppression and h ours of access for deliveries and construction.
Represent the Board to law enforcement, postal and other governmental
and emergency service agencies.
Arrange for insurance coverage as directed by the Board.
Supervise the publication of the Surf Pines "Breeze".
Report to the Board at its monthly meeting and at the Annual Meeting
Update and conform Bylaws as approved by the membership.
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