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Copyright
© 2007
Surf Pines Association
Security Position Description
[January 2000]
Primary Purpose of Position:
Manage the security function and take necessary action to provide security for all residents and property owners in Surf Pines at the direction of the SPA Administrator; under the guidelines established by the security committee and approved by the Board of Directors.
Create a public awareness of a security presence in Surf Pines.
Make periodic patrols of homes and roads. Maintain a daily security log and log all patrols showing date and hours of patrol. Note any incident in log and report monthly to security committee.
Report unsafe conditions to proper authorities.
Monitor the access gates; perform preventative maintenance and repairs to insure their proper operation.
Monitor and report property damage to homeowner.
Insure that the roads and rights of ways are clear of any debris.
Deal with residents, guests and service personnel in a friendly manner.
Distribute Surf Pines Association mail to addressee.
Perform maintenance on Gatehouse, roads signs and other Association property
Duties and Responsibilities of Position:
Patrolling –
Drive Surf Pines roads during daylight and after dark as deemed necessary by the security committee. Daylight rounds – note the condition of the homes, roads and road signs. Pick up trash, replace garbage containers, remove obstacles, remove or have removed fallen trees and other storm debris to the extent practicable. Mark any trees or other debris remaining on the roads with a warning cone until it can be removed. Be expedient and timely in notifying property owners, security committee, or utility companies of any problems that cannot be resolved.
Night rounds –
Watch for houses with open doors, gates, windows, storm damage, downed trees or any other suspicious activity or condition. Determine if homeowner is present. If so, report any observation to resident and assist homeowner to the extent practicable. If not present, security should do the best he/she can to close windows and/or doors and notify homeowner if possible. If security is concerned about possible intruders he/she is to contact local law enforcement agency. DO NOT confront anyone engaged in a suspicious activity.
Gate Monitoring –
Check all gates daily before 7 am for proper operation. When experiencing high winds secure the gates in the open position. Review monthly, the record of usage of access codes and report any unusual activity at the monthly security committee meeting. Perform gate preventative maintenance, per written maintenance list. Report and log severe gate damage to appropriate security committee person. Report and log any continuing abuse of gate codes or transmitters to the security committee. Assist anyone having difficulty with the operation of the gates.
On weekends or holidays, be available at the South Gate to provide assistance as required, and to insure smooth traffic flow. Meet all new residents and advise them of the proper use of gate codes and transmitters. The person in this position will frequently be the first contact an individual will have with Surf Pines – Always be courteous and helpful
Security Log –
The incumbent will maintain a daily security log, and log all incidents. Bring log to monthly security committee meeting and review incidents with security committee members.
House Checking –
The security patrol should observe the homes that appear to be vacant for an extended period of time and make an extra effort to observe these properties for vandalism, theft, damage to roofs, siding, windows, chimneys, etc. and notify homeowner and/or law enforcement agency as appropriate. Document in Security Patrol Log.
Emergency Situations –
The Surf Pines Security Patrol is not a law enforcement officer. Potentially dangerous situations must be left to a law enforcement officer. Call 911 immediately if a situation arises that requires professional handling and log all such incidents for review with security committee.
Enforcement of Policies:
Speeding -
The Security Patrol should be tolerant of minor deviations above the posted speed limit in Surf Pines, however, excessive speed is not to be tolerated. DO NOT chase any vehicle. Log vehicle description, license number, location, date and time of day and report any violations to the security committee. If the vehicle stops, a friendly reminder of the speed limit is in order.
Illegal Entry:
Persons illegally entering Surf Pines over the dunes or through the gate should be asked to leave. Use caution and judgment to avoid a potentially dangerous confrontation. DO NOT chase any vehicle. Log the incident, noting vehicle description, license number, location, date and time of day. Report such incidents to the security committee.
All Terrain Vehicles (ATV’s) –
ATV’s are prohibited on all Surf Pines roads, access paths, dunes and park. Remind any offender of the rules and in the case of juveniles; inform the parents of the ATV prohibition. Report such activity to the security committee.
Hunting/Shooting –
Hunting of any kind is prohibited within Surf Pines. The use of any firearm, pellet gun, bow and arrow, slingshot or other weapon capable of injuring any person, bird or animal is prohibited. Report all incidents to the Oregon State Police and the Oregon Fish and Wildlife Department. Log the specifics of the incident, date, time, location vehicle description, license number, action taken etc.
Fireworks –
Fireworks are prohibited in Surf Pines. Remind any individual using fireworks that fireworks are not allowed in Surf Pines due to the fire hazard.
Special Events:
-- Work with residents who are having a party, garage sale, reception or other event without compromising security.
Provisions:
Surf Pines will pay the incumbent a vehicle allowance to perform the Security Patrol duties and will provide signs to identify the vehicle as Surf Pines Security.
Surf Pines Association will provide the incumbent with a cellular telephone, which gives the Security Patrol a means of calling for assistance, should there be a potential confrontation or emergency.
Surf Pines Association will provide the incumbent with an unfurnished home at the South Gate, which must be occupied by incumbent as a condition of employment. Surf Pines Association will pay for repairs and maintenance. The incumbent is expected to keep the residence and grounds clean and presentable.
Work Periods:–
The workweek includes Fridays, Saturdays, Sundays, Mondays and Holidays. The incumbent may take any other two days of the week off, but should advise the SPA Administrator in advance which days he or she will be absent. The incumbent will be available at the South Gate house from 11:00 AM to 1:00 PM to provide assistance to residences, guest and business people and to answer the Surf Pines telephone located at the gatehouse. The sign on the door will say, "Open" during office hours.
Accountability: --
The incumbent reports to the Surf Pines Association Administrator. Work assignments other than those described above should be cleared with the SPA Administrator, and, in no case is the incumbent responsible for performing work requested by anyone other than the SPA Administrator. The SPA Administrator will review the incumbent’s performance semi-annually and will recommend pay raise, bonuses or corrective actions to the board of directors for approval.